Complaint Handling Policy

This article will outline our Complaint Handling Policy for the iiNet Group, which includes iiNet and its subsidiaries TransACT and Adam Internet.

While we always aim to provide you with awesome customer service, if you haven’t received the service you expected, you have the right to make a complaint.

A complaint means an expression of dissatisfaction made to us in relation to our products or the complaints handling process itself, where you expect a resolution. Contacting us to request technical support or to report a service issue is not necessarily a complaint. Where it’s not clear to us, we’ll ask you to confirm that you wish to make a complaint.

During the course of your complaint, we will treat you with fairness and courtesy and will provide a fair and reasonable outcome to all parties involved. Our complaints process is designed to encourage the fast and efficient resolution of your issue at the first point of contact. Please be assured that we will not cancel your service simply because you have made a complaint that we can’t resolve with you directly or because you decide to pursue options for external dispute resolution.

Select one of the links below to jump to a query:

In the first instance, you should contact our customer service teams to make a complaint using one of these methods:

iiNet Support
(for help with technical issues)
iiNet Billing
(for help with your account and services)
Email: support@iinet.net.au Email: billing@iinet.net.au
Phone: 13 22 58 (24/7) Phone: 13 22 58 (8am-10pm Mon-Fri; 9am-6pm Sat-Sun; AEST)
Fax: 1300 785 632 Fax: 1300 785 632
Mail: Attn: iiNet Support, Ground Floor, 502 Hay St, Subiaco, WA 6008 Mail: Attn: iiNet Billing, Ground Floor, 502 Hay St, Subiaco, WA 6008
Online: Submit an online complaint
Toolbox: Log in at https://toolbox3.iinet.net.au/help/askus (current customers only)
At our Perth iiStore: Ground Floor, 502 Hay Street, Subiaco, WA 6008. Open 8.30am-5pm (AWST) Monday to Friday; 9am-5pm (AWST) Saturdays; Closed Sundays & public holidays.

If our customer service teams have been unable to assist you, you can ask that your complaint be referred to Customer Relations, our specialist complaints resolutions team. You may also contact Customer Relations directly as follows:

Customer Relations
Email: customer-relations@iinet.net.au
Fax: 1300 785 632
Mail: Attn: Customer Relations, Ground Floor, 502 Hay St, Subiaco, WA 6008

When making a complaint to us, please be sure to supply your current contact information. Should we be unable to contact you via known methods, we will contact you in writing and advise that you have 10 business days to respond before we are entitled to close your complaint.

 

Please let us know if you need assistance with understanding this process or making a complaint.

You may nominate an authorised representative or advocate to make a complaint and deal with us on your behalf. However, to protect your privacy, you must give us your permission (provided either over the phone or in writing) to speak with your authorised representative or advocate about your complaint.

If you have a hearing or speech impairment, you can contact us by using the National Relay Service. If you’re from a non-English speaking background, you can contact us via a language interpreter service or nominate someone to deal with us on your behalf.

If you have other special needs, please let us know and we will do our best to assist where we can.

If you are suffering financial hardship, please see our Financial Hardship Assistance page to learn more about how we can assist you.

 

We will acknowledge your complaint and provide you with a reference number:

  • immediately, if you contacted us by phone, or
  • if you contacted us by any other means, within 2 business days for general complaints or within 1 business day for Urgent Complaints.

If you believe your complain is urgent, please see Urgent Complaints.

We aim to investigate and resolve all complaints within the following timeframes:

  • for Urgent Complaints, within 2 business days;
  • for all other complaints, within 5 business days, except where the complaint involves complex matters, in which case we will aim to resolve within 15 business days.

If we reasonably believe the event that a resolution may fall outside of the timeframes above, we will contact you directly to discuss the reasons for the delay and advise a new timeframe as well as your avenues for external resolution (if the delay is expected to exceed 10 business days).

 

If our Customer Service team is not able to resolve your complaint in the first instance, your complaint will be escalated to a supervisor or team manager for further assistance. Where they have been unable to assist, Customer Relations will take over management of your complaint.

If you tell us that you are not happy with the response times that apply to the handling of your complaint, we will, within 5 working days, advise you about our escalation processes and your options for external dispute resolution.

 

Please tell us if your complaint is urgent. A complaint will be considered an Urgent Complaint where:

  • you have asked to be assessed (or have been approved) for financial hardship assistance and it’s clear to us that the nature of your complaint will directly contribute to or worsen that hardship;
  • disconnection of a service is imminent or has already occurred and where due process has not been followed; or
  • your issue is about a service or situation that is dangerous to your or others.

Please note that the iiNet Group does not offer the Priority Assistance scheme.

Urgent Complaints will be given priority over other complaints. We will acknowledge your Urgent Complaint immediately if you contacted us via phone or otherwise within 1 business day of receiving your Urgent Complaint.

We aim to resolve Urgent Complaints within 2 business days. We will contact you directly to advise and discuss a new timeframe in the event that a resolution is likely to fall outside of this timeframe.

If your complaint has not been considered urgent based on the above criteria and you reasonably believe it should be, please let us know as soon as possible.

 

We will keep you updated with the status of your complaint and you may contact us either by phone or by email with your reference number, username or customer number to request a status update.

If you are a current customer, you can also check the status of your complaint in Toolbox.

Customer Relations staff will also supply you with their direct contact details upon submission or escalation of your complaint.

Where relevant, we will let you know any reasons for any delay as soon as practical and a specific timeframe for resolution.

 

We will advise you either verbally (via telephone) or in writing (via email) of the outcome of your complaint. If you prefer a specific method of contact, please advise us when making your complaint.

We are unable to implement any proposed resolution until you have accepted it. Once you have accepted the resolution, we will implement it within 10 business days (or within 2 business days for Urgent Complaints), unless you have agreed upon another time frame, or where resolution required some action from you and you have not yet completed that action.

Customer Relations staff will follow up in writing confirming the date the resolution was or will be implemented.

We will not close your complaint without your consent, except where your complaint has already been appropriately escalated within the iiNet Group and where:

  • you’ve told us that you’re not happy with the progress or resolution of your complaint and in response we have advised you of your options for external dispute resolution, including the TIO; or
  • we have not been able to contact you for more than 10 business days after an attempt to contact you in writing; or
  • after careful consideration, we have advised you that we reasonably believe that your behaviour or complaint is frivolous or vexatious (and the reasons why) and explained your options for external dispute resolution. Within 5 business days of reaching this view, if requested by you, we will confirm these matters in writing.

 

You will find the majority of matters can be handled by our internal processes and we do ask that you first allow us the opportunity to exhaust all avenues in resolving your complaint. However, if you are not satisfied with our handling of your complaint after it has been appropriately escalated within the iiNet Group, you may seek complaint mediation or further assistance from the Telecommunications Industry Ombudsman (telephone 1800 062 058) or the fair trading department in your state or territory.

Need this information in another language? Please ask for a referral to our Customer Relations team.